How to Use Timecards

CrumbsOS Timecards provides employee clock-in and clock-out tools, pay-period management, manual time adjustments, and payroll exports.

Administrative controls require Admin Tools to be enabled. Employees can clock in and out from the PIN login screen without opening the management page.

Open Timecards

1. Select Manage from the navigation bar.
2. Select Timecards from the management sidebar.

The page displays the selected pay period and its time entries.

Understanding the Timecards Page

The pay-period area displays:

• Whether the period is Active or Stopped
• The date and time the period started
• The date and time a stopped period ended
• Previous and Next controls for reviewing other periods

The time-entry table displays:

• User
• Clock-in time
• Clock-out time
• Total hours
• Administrative actions, when Admin Tools is enabled

Entries are grouped by user. CrumbsOS also displays the user’s total hours for the selected period.

Help

Enable Help to display additional page guidance.

The Help information explains how to:

• Enable Admin Tools to start or stop a pay period
• Use Previous and Next to review earlier periods
• Add or remove entries to correct missed punches
• Print or export the completed timecard data

Admin Tools Off

With Admin Tools turned off, the page provides a read-only view of the selected pay period.

Users can view:

• Pay-period status
• Start and end times
• Employee clock-in and clock-out times
• Calculated hours
• Employee totals
• Previous and Next period navigation

The following controls are hidden:

• Start New Pay Period
• Stop Period
• Add Entry
• Edit
• Delete
• Print
• Export CSV

Use this view when someone needs to review timecards without changing payroll records.

Admin Tools On

Enable Admin Tools to manage pay periods and time entries.

Administrative controls include:

• Start New Pay Period
• Stop Period
• Add Entry
• Edit, Save, Cancel, and Delete
• Print
• Export CSV

Start a New Pay Period

Only one pay period can be active at a time.

1. Open Manage → Timecards.
2. Turn Admin Tools on.
3. Select Start New Pay Period.

The new period begins immediately. CrumbsOS displays:

• Status: Active
• The period’s starting date and time
• A Stop Period button

Employees can clock in and out while the period is active.

Stop a Pay Period

1. Open the active pay period.
2. Confirm that employee punches and adjustments are complete.
3. Select Stop Period.

The period changes to Stopped and displays its ending date and time.

After a period has been stopped:

• Its existing entries remain available for review.
• Admins can still add, edit, or delete adjustments.
• The period can be printed or exported.
• Start New Pay Period becomes available.

Review Other Pay Periods

Use the controls beside the Pay Period heading:

• Select Previous to view an earlier period.
• Select Next to move toward a more recent period.

A navigation button is disabled when no period exists in that direction.

Always confirm the displayed period status and dates before editing an entry or exporting data.

Add a Manual Time Entry

Manual entries can correct a missed punch or add an adjustment.

1. Turn Admin Tools on.
2. Select the appropriate pay period.
3. Select Add Entry.
4. Select the employee in the User dropdown.
5. Enter the Clock In date and time.
6. Enter the Clock Out date and time when the shift has ended.
7. Select Add.

The entry is added under the selected employee and its hours are calculated automatically.

The Clock Out field can be left blank for an open entry. An open entry displays a dash in the Clock Out column while its elapsed time continues to be represented on the page.

Select Cancel instead of Add to close the new-entry row without creating the record.

Edit a Time Entry

1. Turn Admin Tools on.
2. Locate the employee and time entry.
3. Select Edit.
4. Correct the Clock In or Clock Out value.
5. Select Save.

CrumbsOS saves the revised timestamps and recalculates the entry’s hours and employee total.

Times are edited using date-and-time fields and are displayed to the minute while editing.

Select Cancel to discard unsaved changes and restore the existing entry.

Delete a Time Entry

1. Turn Admin Tools on.
2. Locate the entry.
3. Select Edit.
4. Select Delete.

The entry is removed, and the employee’s total hours are recalculated.

Use Delete for an invalid or duplicate entry. Use Edit when the punch is valid but its time needs correction.

Print Timecards

1. Select the pay period you want to print.
2. Turn Admin Tools on.
3. Select Print.
4. Complete the print process using the browser’s print window.

Verify the selected pay-period dates before printing.

Export Timecards as CSV

1. Select the required pay period.
2. Turn Admin Tools on.
3. Select Export CSV.

CrumbsOS exports the selected period’s timecard information as a CSV file for payroll processing or recordkeeping.

Clock In from the PIN Login Screen

Employees do not need access to Manage or Admin Tools to record a punch.

1. Select Switch-User in the upper-left corner.
2. On the PIN login screen, select Timecards.
3. Select the employee.
4. Review the displayed status. A clocked-out employee sees Current status: Clocked Out.
5. Enter the employee’s PIN using the keypad.
6. Select Clock In.

The employee is added to the Clocked In list.

The employee panel also displays Hours this week.

Clock Out from the PIN Login Screen

1. Select Timecards from the PIN login screen.
2. Under Clocked In, select the employee.
3. Confirm that the status reads Clocked In.
4. Enter the employee’s PIN.
5. Select Clock Out.

The employee is removed from the Clocked In list, and the completed entry becomes available under Manage → Timecards.

Return to the POS

To return from the employee timecard screen:

1. Close the Timecards window.
2. Select the user.
3. Enter the user’s PIN.
4. Select Login.

For an administrator, select Manage → Timecards to review the recorded punches.